MSDas - KfzWIN workshop management software from TOPMOTIVE

Electronic Workshop manager

ATechnical expertise, complemented by well-organised paperwork, ensures a workshop earns revenue and makes a profit. By using modern, constantly updated workshop management software, the number of outstanding accounts are minimised, revenue is increased and profits thereby maximised. KfzWIN from TOPMOTIVE is the ideal product for the task.

Many vehicle repairers can be overwhelmed by the sheer weight of administrative tasks to be dealt with daily: invoicing and ordering; customer and vehicle management; parts store management and ordering; management of detailed customer data; service and MOT appointment planning and summer/winter tyre storage are typical examples of the day-to-day challenges. With KfzWIN, TOPMOTIVE can provide garages with a product that covers the full range of administrative tasks. An added advantage is that KfzWIN integrates easily with other TOPMOTIVE information systems. KfzWIN can link directly to the parts supplier, which represents a major step towards greater efficiency. KfzWIN doesn't just manage, it also informs the user about issues such as parts catalogue stock levels, online parts purchases, labour times and parts orders. Dealing effectively with these issues on a daily basis is essential to good workshop management.

Practice-based, practice-proven

Administration demands constant updating of customer and vehicle data, so users are provided with a number of facilities to assist them in searching for specific information. Users can search for vehicles and customers by name, licence plate number, vehicle make/model, year of manufacture and even through a document such as an invoice.

Interfacing with electronic parts catalogues has proven to be invaluable for parts ordering. Supplier, product and price management information, clearly displayed and user friendly, make purchasing more cost effective, thus ensuring increased earnings. Greater efficiency in ordering results in an optimised parts store and prevents valuable capital being tied up in surplus parts. The system further assists the user either by proposing orders automatically or by basing them on supplier.

In addition, TOPMOTIVE's KfzWIN product provides an easy-to-use stocktaking system.

The ordering system is designed to save time by tracking invoices and delivery notes and therefore reducing the need to send out supplier payment reminders.

To create a distinctive company image, you can design standard documents such as invoices, appointment confirmations, forms and lists to your own specifications. Customers look further than the quality of the workmanship; they also value a noticeably well-organised garage which projects an image of total professionalism.

Ideal for the job

KfzWIN is extremely versatile, user friendly and very simple to use. Its adaptability is demonstrated by its integral labour times management feature. Work schedules can be entered individually, supplemented by descriptive text and priced or invoiced as required. Invoices or cost estimates can be produced instantly by using the customised modules.

A full history of every vehicle and customer can be maintained; all the user has to do is keep the records up to date. The History module provides the facility for recording: quotations issued; work carried out; parts sold; receipts and invoices. At the same time, payments received can be documented and payment reminders, including the relevant escalation levels, managed. Another major advantage is KfzWin’s compatibility with external systems such as the ASA network, TecDoc, DAT or financial accounting systems. Using an interface with the DAT product SilverDAT II, repair job and accident damage costings or valuations can be accurately calculated in KfzWIN. The task is as straightforward as the entire system is user-friendly: from KfzWIN, you simply switch to the DAT DVD, do the necessary calculations and then copy the figures back to the relevant task in KfzWIN.

The KfzWIN "Tyre Store" A particularly useful feature of the KfzWIN system is the KfzWIN "Tyre Store" application. When taking tyres into storage and recording the customer name, vehicle and licence plate number, other details such as tyre brand, size and tread depth can also be entered. Further information can be added to the records when required. The feature which makes customer service especially efficient is the recording of the storage location; this guarantees that the tyres can be quickly located in time for spring or winter. KfzWIN's Tyre Store application offers a variety of analyses relating to changeover dates, required orders and the number of tyre sets in storage. A mail merge function provides a quick and easy means of informing customers of the need to change tyres in the near future, and to advise them of tyre storage service availability.

KfzWIN also provides valuable assistance for counter sales. The PC Cashdesk application functions just like a cash register, the difference being that its usable functions make KfzWIN a computer-age till. For example, the system updates the stock level after every sale so the figures are always up-to-date. The KfzWIN PC Cashdesk also facilitates a variety of payment methods. Accessories such as receipt printer, cash drawer, customer display and barcode scanner can be supplied by TOPMOTIVE on request.

Vehicle repairers who operate a shop as a customer service can make use of the KfzWIN Shop module, which includes functions such as pricing calculation and multiple transaction receipts. KfzWIN Shop incorporates the basic module. It is also network-enabled, offers the KfzWIN History and Entry Management functions and is supplemented by the KFZWIN Cashdesk application.

Remote assistance on site

Obviously, the true qualities of the KfzWIN product offered by TOPMOTIVE can only be fully appreciated by taking advantage of the regular user updates. TOPMOTIVE Customer Support makes a key contribution to the achievement of a smoothly operating system. To be eligible, users must sign up to a software maintenance contract. TOPMOTIVE program updates are issued several times a year, so KfzWIN contract subscribers are guaranteed the latest updates. The support service is complemented by the availability of a remote maintenance facility. If there are problems, TOPMOTIVE support engineers, with the permission of the user, can access the customer's computer via the Internet connection, at any time.

Like all TOPMOTIVE products, KfzWIN is also available through the parts trade. As technical information is generally an integral part of the purchasing process, this comprehensive data availability provides an opportunity for the parts trade aftermarket to expand and retain the repair-shop customer base, thereby substantially increasing turnover.

TOPMOTIVE products provide information of unrivalled quality coupled with optimum flexibility and ensure a perfect link with parts supply. Working with TOPMOTIVE products means having access to the most advanced technology on the market.